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The NOVELNY Program : Meeting Minutes
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Meeting Minutes

NOVEL Steering Committee
February 19, 2004, 10:30 a.m.-3:00 p.m.
Librarians Room, Cultural Education Center, Albany

Present: Alrutz, Baaklini, Brink, Crumlish, Cunningham, Desch, Douglas, Ericson, Hiebing, Janowsky, Johns, Kaplan, Lynch, McCain, Monahan, Redmond, Storms, Todd, Welch

Absent: Cannell, Courtney, Ebert, Hatch, Huxley, Kadamus, Keitel, Knight, Little, Meierhoffer, Nichols, Roe, Shaloiko, Walsh

Guests/Observers: Donna Dixon, Lynne Graziadei, NYLINK; Doug Loynes, Anita Reeb, Robert Smith, OCLC; Liza Duncan, Glenis Ratcliff, Ian Duckor, NYS Library; Prudence Backman, NYS Archives

Recorder: Deitz

Welcome/Introductions/Agenda -- Dottie Hiebing

Ms. Hiebing welcomed the group to the 15th meeting of the NOVEL Steering Committee. The meeting began at 10:45 with the introduction of members and guests. Since State Librarian Janet Welch could not join the group until the afternoon, Ms. Hiebing modified the agenda to reflect her report at that time.

The minutes of the January 27 conference call were approved. John Monahan moved to accept and Bill Crumlish seconded the motion.

New Century Libraries -- Dottie Hiebing

Ms. Hiebing directed attention to a handout on the Executive Budget Proposal, as legislative visits are being conducted this week and next. Ms. Hiebing noted that as State Librarian Janet Welch visits legislators, her emphasis will be on restoration of the proposed 5% cut and a start on the $14 million state funding needed to sustain and expand NOVEL. She encouraged everyone to be concerned and make visits and phone calls, write letters and send faxes. Ms. Hiebing has sent letters via fax to NYC legislators, had three sessions training legislative aides on NOVEL databases, along with an all-day meeting w/Assemblywoman Sandra Galef and Julie Marlette. She then asked NOVEL Steering Committee members to identify their advocacy efforts.

*****Advocacy Activities*****
Alrutz Contacted key legislative staff representing three boroughs in NYC; completed first draft of a NOVEL notice for the Branch Library web site.
Brink Web page w/NOVEL information; NOVEL training through WNYLRC for legislative aides
Cunningham NOVEL logo on web page; will encourage constituents to contact legislators
Johns SLMS Board meeting-connected w/NYSUT re restoration of funding; hosted State Senator in her library; talking up NOVEL branding
Kaplan NOVEL logo now on search page; conducting free classes for public-mentioning funding situation; talking to teachers about database use
Lynch Encouraged advocacy around the State
Monahan NOVEL Databases on disc for demos w/Superintendents

OCLC Concept for a New York Catalog -- Robert Smith

Mr. Smith, along with Doug Loynes, demonstrated a New York Statewide Group Catalog, an OCLC/NYLINK proposal, which OCLC hopes will elevate the visibility of New York Libraries, increase access to information within New York, and provide a strong foundation upon which systems in New York can extend information resources they deliver to their users. The Illinois State Library has a pilot program. You may link to the Illinois Group Catalog -- Preview at: http://findit.ilsos.net/OCLC (case sensitive). The presentation will be summarized during the March 9 conference call, and then will be an agenda item for discussion at the April 13 meeting at the East Greenbush Community Library. If you would like a copy of the handouts (flyer and PowerPoint text) from the OCLC presentation for review prior to the March 9 conference call, please contact Lorraine Deitz.

*** The meeting broke for lunch and small group discussions at 12:15 and reconvened at 2:15 PM.***


State Librarians Report -- Janet Welch

The message from the New York State Library and NYLA is that the legislative and money decisions are being made now. The ongoing work to get the message out, particularly about NOVEL and the proposed cut, is extremely important. Mrs. Welch referred to a recent e-mail sent to the NOVEL Steering Committee with attachments and talking points for use in their efforts to contact legislators. Ms. Hiebing added that we need State funding to sustain and expand NOVEL. Action: Ms. Hiebing will send a message to the NOVEL Steering Committee and NOVEL-L that we really want people (particularly those who were absent today) to put forth the effort to contact their legislators. Mrs. Welch is cautiously optimistic on the restoration of the 5% if we can keep the issue in front of legislators. Getting the startup funds for NOVEL is a long shot for 2004, but we are building momentum and are off to a good start for this year or next.

*****Speakers Bureau*****
When What Who
January 30 NYLA Library Committee Meeting Monahan
February 10 SUNYA class -- NOVEL demo Douglas/Todd
February 24 RAC Legislative Visits Welch/Desch
February 27 NOVEL demos for Senate Redmond
March 1 SUNYA class -- NOVEL demo Todd
March 12, 26
April 1
State and local elected officials and state library orientation: Bronx County, Richmond County and Manhattan, respectively Alrutz
March 13 NYSCATE meeting, Binghamton Storms
March 16 NYLA Library Day, Albany Keitel
March 23, 26, 30
April 1
School Library System Annual Forums Todd
March 31 Palmer University, Westchester Campus, library class Monahan
April 19-21 National Library Week-exhibits/demos Redmond
April 20 Speaking to teacher educators Johns
April 29 or 30 SLMS meeting -- NOVEL Program Todd
May 1 NYSALB Trustees Institute-NOVEL info display Desch
May SUNYA library class Douglas

Evaluation Question: What is the one thing you can do before March conference call to move NOVEL forward?

Action Items:

Upcoming Meetings:

Tuesday, March 9, 2004 -- 2:00 p.m. Conference Call
Tuesday, April 13, 2004 -- East Greenbush Community Library, 10:30 a.m.-3:00 p.m.
Wednesday, May 19, 2004 -- 10:00 a.m. Conference Call
Thursday, June 10, 2004 -- Albany Public Library, 10:30 a.m.-3:00 p.m.

Upcoming Events:

March 16: NYLA Library Day, Concourse Level, Meeting Room 6, Empire State Plaza, Albany
April 19-21: National Library Week, Exhibits/Demos of NOVEL, NCL, Concourse Level, Empire State Plaza, Albany

The meeting adjourned at 3:00 p.m.

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