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Librarians
The NOVELNY Program : Meeting Minutes
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Meeting Minutes

East Greenbush Community Library
Thursday, April 22, 2010

10:30 AM to 2:30 PM

Present: Weisman (Lead), Bartle, Conroy, Currie, Desch, Duncan, Ebert, Elliott, Fiske, Garvey, Gilloon, Gundrum (for Penniman), Heebner, Hogan, Janowsky, Kendrick, Knab, Krupczak, Morea, Ryan-Linder, Santangelo, Todd, Woodward, Wyrwa

Absent: Borges, Bower, Burke, Cannell, Choltco-Devlin, Eggleston, Hatch, Kramer, Legendre, Margolis, Mayo, McRae, Pope, Roe, Serlis-McPhillips, Walsh

Recorder:   Deitz

Welcome/Approval of Minutes-Sarah Conrad Weisman

Ms. Weisman welcomed everyone to the first in-person meeting of 2010, especially Susan Annah Currie for whom this is her first in-person meeting. The minutes of the January 13, 2010 meeting were approved: Garvey moved; Knab seconded.

Update on State Librarian-Loretta Ebert

Ms. Ebert provided an update on Mr. Margolis, including a web address to monitor his progress:  www.berniemargolis.com. Deputy Commissioner Jeffrey W. Cannell is Acting State Librarian in Mr. Margolis' absence.

Budget and Legislative Update-Carol Desch/Loretta Ebert

The Governor proposed a fifth cut to state aid to libraries, another $2.4 million, bringing funding down to $84.5 million, below 1998 levels. The State Senate is in favor of restoring $2.4 million; while the State Assembly is in favor of restoring 40 percent ($960,000). The Governor has been proposing an emergency appropriations "extender bill" week by week to keep the State agencies functioning. Another negative impact of cuts in library funds is they will impact our federal funding in the future. New York State would lose about $2.1 million in federal Library Services and Technology Act (LSTA) funding because of the New York State Library's (NYSL) inability to meet our maintenance of effort requirement.

Office for Cultural Education (OCE) Fund Account: The OCE fund account, which supports the State Library, State Museum, and State Archives, continues to be in deficit. A bill was introduced last year which would increase the fee on local government records transactions to raise the balance in the OCE fund account: A 6783A and S 3640A.

New York State Comprehensive Information Services (NYSCIS) bill: The New York Library Association (NYLA) has worked with the Legislature to get a bill introduced in the State Senate in February (S 06901, DeFrancisco) would provide the State Library with the authority to pull together State agencies, libraries, library systems and other organizations purchasing databases and electronic resources to do some joint purchasing to achieve economy of scale. While the New York State Library (NYSL) would coordinate the Senate version of the bill, in the Assembly version of the bill (A 10246, Lopez), the Governor's Office for Technology (OFT) would work with the NYSL.

Academic Research Information Access (ARIA): From the NYSHEI website (www.nyshei.org/advocacy/default.htm):
"This policy paper establishes the concept and develops the process by which to deliver high-end research resources to the higher education committee, and the workforce and economic development sectors." A NYSHEI conference call is being held this morning. Last year ARIA-proposed legislation made it through the Assembly and Senate, but was vetoed by the Governor. However, the Governor encouraged the resubmission of the bill in the next fiscal year citing the severe financial situation in the State. The latest version of the bill (A 9824/S 6855) is aligned with the New York State Foundation for Science, Technology and Innovation (NYSTAR). NYSTAR has some funding, so it is hoped that it might be possible through NYSTAR or another agency to start procedures toward centralized licensing—opening the doors to small businesses and entrepreneurial activity/financial development. Jason Kramer, Executive Director of NYSHEI, is working with a consultant to get the bill back in the mainstream. Note: NYLA endorsed the latest version of the ARIA proposal.

Broadband Technology Opportunities Program (BTOP) Grant-Linda Todd

Ms. Todd provided an overview of the BTOP Grant program. The NYSL received a federal American Recovery and Reinvestment Act (ARRA) BTOP award in the Public Computer Center category for our project entitled, "New York Computer Centers-Broadbandexpress@yourlibrary." Funding will be used to create public access computer centers in 30 public libraries and 5 E-mobile computer training units.

The NYSL is also the recipient of one of nine grants in the Universal Broadband Access Grant program administered by the Governor's Office for Technology (OFT). Three public library systems in rural areas in New York State with inadequate connectivity (Four County Library System, Mid-York Library System, and North Country Library System) will be able to build or improve their broadband access for targeted libraries and communities. More information is available on the Division of Library Development (DLD) website (www.nysl.nysed.gov/libdev/btop/). (Note: Both State Librarian Margolis and Michael Borges are members of the OFT Broadband Advisory Council.)

The NYSL is participating in the Gates Foundation Opportunity Online Grant program and has received an award totaling $947,517. The money will be used to upgrade broadband connections in 64 participating libraries. An Advisory Council was created through the Gates Broadband grant to work with the NYSL to develop a Broadband Summit, which was attended by 300 people from around the State last fall. The Advisory Council continues to work with the NYSL on a Broadband sustainability plan. More information is available on the DLD website (www.nysl.nysed.gov/libdev/gateslib/broadbnd/).

NECAT Report-Sarah Conrad Weisman

Representation on NECAT

Sarah Conrad Weisman: NOVELNY SC
Sue Bartle: School Library Systems
Peg Elliott: Public Library Systems
Sheryl Knab: 3Rs

The NECAT group met for one hour prior to the Steering Committee meeting. The current suite of databases will continue through June 30, 2010. The NYSL is uncertain about database selection after July 1, with the exception of Grolier's, which will continue through June 30, 2011. The Office of General Services (OGS) is delayed in processing requests for state contract.

The entire Steering Committee discussed the question: How can we expand NECAT or get more input into the database selection process?

During this discussion, the Steering Committee also heard about the Regents Advisory Council on Libraries (RAC) (www.nysl.nysed.gov/libdev/adviscns/rac/roster.htm) recent report to the Board of Regents. Representatives from RAC at the Regents meeting included: Bridget Quinn-Carey, John Monahan, Gerald Nichols, Jill Hurst-Wahl, and Mary Muller. It was suggested that it may be time to undertake a new Commission. The Regents response: Good idea, but no money. Deputy Commissioner Cannell and the Regents encouraged RAC to work with colleagues in the library community to get something started—a statewide look at best practices, how library services would be delivered. Work on a Commission Report could be done electronically—which would reduce travel costs; e-surveys would reduce mailing costs.

Action Item: Steering Committee members will review NOVEL Implementation Plan (novelnewyork.org/background.php). It will be an agenda item for the June conference call.

Linda Todd provided a brief recap of NOVELNY Steering Committee achievements. See www.nysl.nysed.gov/rcols/progress.htm. Based on a recommendation by the NOVELNY Steering Committee, the NYSL worked with the Ivy Group from 2005 to 2009 to promote NOVEL. Usage increased by 300%. The Steering Committee was responsible for bringing Federated Search to NOVELNY. The February 2007 Himmel and Wilson evaluation of NOVEL recommended a core collection of databases for every New Yorker from the time they are in elementary school through their career. Their report can be found on the NYSL's LSTA website (www.nysl.nysed.gov/libdev/lsta/eval/novel/reportm.htm.

Ms. Krupczak reported that once the new suite of databases is decided, the NYSL will recalculate statements on "for each dollar spent on NOVELny, the amount of dollars saved."

Action Item: NECAT will review the NECAT Collection Development Statement, the Himmel and Wilson survey, and the 2008 survey and will make a progress report during the June conference call.

Action Item: Ms. Weisman will provide NECAT with a summation of the group's ideas for future strategies based on their April 22 conversation.

NOVELNY on Facebook-David Fiske

Mr. Fiske reviewed a draft Facebook page for NOVELNY and invited Steering Committee comment. The site will feature information on the NOVELNY program, the NOVELNY databases, and will provide information on how to search and how to comment. There will be a link to the "Find Your Public Library" site. The Facebook page will be updated in the future once approval is granted by the State Education Department (SED).

Reports from Work Groups

Technical Improvements/Data Analysis-Matthew Hogan:

The group needs a charge or a purpose; they will review meeting minutes to identify tasks that could be of interest to the Steering Committee. In addition, they will think about NOVELNY as they use it now in terms of technical issues, access issues, and statistics from the vendors in order to determine issues that need to be addressed. Possible future strategies:

Action Item: Mr. Hogan will provide the Steering Committee with a final document on the groups' ideas for future strategies.

Action Item: Ms. Heebner will send NOVEL Help Desk statistics to the Steering Committee.

Publicity/Success Stories:

Action Item: Mr. Fiske will review the NOVELNY page to determine what parts of the page are being used/not used and will send results to the Steering Committee.

Action Item: Ms. Bartle will provide the Steering Committee with a final document on the groups' ideas for future strategies.

Federated Search-Liza Duncan:

The 360 Search product is still not available; therefore, the scheduled June evaluation will not take place. In the meantime, the NYSL will continue to use the WebFeat version until the end of December 2010.

Test pages are available for the Research Library and NOVELNY. If wider access is available, Ms Duncan will send the link to the Steering Committee. The interface is through Serial Solution's administrative module-merged into a new format. Federated search statistics are available for review; e.g., how many users come in through the driver license access.

Ms. Duncan posed the following questions:

Action Item: Ms. Duncan will ask 360 if they will consider a six-month contract.

Action Item: Ms. Duncan will send the Steering Committee access information to the test pages, if available.

Action Item: Work Group Leaders: A listing of current work group members is included as an Attachment. Please notify Lorraine Deitz ldeitz@mail.nysed.gov by May 24, 2010 of any changes to your work group membership.

Action Item: If interested in participating in a work group, contact the work group leader by May 24, 2010.

Membership Terms/Renewal-Maribeth Krupczak:

The Steering Committee members reflect different library types, systems and geographic regions. The terms of approximately ten members of the NOVELNY Steering Committee will expire on August 31, 2010. A message will go out soon on the NYLINE listserv to solicit members of the Regents Advisory Council on Libraries and the NOVELNY Steering Committee.

Action Item: If anyone wishes to extend his/her term, please contact Paula Paolucci in the State Librarian's office: ppaolucc@mail.nysed.gov

(Note: Both nominations and self nominations are welcomed.) Potential members of the Steering Committee need to make a commitment to participate in two in-person and two conference calls each year.

Action Item Send comments on repurposing the group to the NOVEL-SC listserv.

Other

Ms. Heebner has added PubMed and Medline Plus to Webfeat on the NOVELNY site.

Action Item: Contact Ms. Heebner aheebner@mail.nysed.gov within two weeks with reactions to PubMed and Medline Plus.

ACTION ITEMS

Steering Committee members will review the NOVEL Implementation Plan http://novelnewyork.org/background.php . It will be an agenda item for the June conference call.

NECAT will review the NECAT Collection Development Statement, the Himmel and Wilson survey, and the 2008 survey and will make a progress report during the June conference call.

Ms. Weisman will provide NECAT with a summation of the groups' ideas for future strategies based on their April 22 conversation.

Mr. Hogan will provide the Steering Committee with a final document on the groups' ideas for future strategies.

Ms. Heebner will send NOVEL Help Desk statistics to the Steering Committee.

Mr. Fiske will review the NOVELNY page to determine what parts of the page are being used/not used and will send results to the Steering Committee.

Ms. Bartle will provide the Steering Committee with a final document on the groups' ideas for future strategies.

Ms. Duncan will ask 360 if they will consider a six-month contract.

Ms. Duncan will send the Steering Committee access information to the test pages, if available.

Work Group Leaders: A listing of current work group members is included as an Attachment. Please notify Lorraine Deitz ldeitz@mail.nysed.gov by May 24, 2010 of any changes to your work group membership.

If interested in participating in a work group, contact the work group leader by May 24, 2010.

If anyone wishes to extend his/her term, please contact Paula Paolucci in the State Librarian's office: ppaolucc@mail.nysed.gov

Send comments on repurposing the group to the NOVEL-SC listserv.

Contact Ms. Heebner aheebner@mail.nysed.gov within two weeks with reactions to PubMed and Medline Plu
s.

The meeting adjourned at 2:30 PM

Upcoming 2010 NOVELNY Steering Committee Meetings/Conference Calls:

Wednesday, June 9: 10:00-11:00 AM Conference Call
Wednesday, September 22: 10:30 AM to 2:30 PM In-Person Meeting (Albany Area)


NOVELNY Steering Committee Work Groups

NECAT

Ms. Weisman (Lead)
Ms. Bartle
Ms. Elliott
Ms. Heebner (NYSL)
Ms. Janowsky (NYSL)
Ms. Knab
Ms. Krupczak (NYSL resource person)

Technical Improvement/Data Analysis

Mr. Hogan (Lead)
Meredith Case (representing Mr. Penniman)
Ms. Choltco-Devlin
Ms. Elliott
Mr. Fiske (NYSL resource person)
Mr. Morea
Mr. Santangelo

Publicity/Success Stories

Ms. Bartle (Lead)
Ms. Eggleston
Mr. Fiske (NYSL)
Ms. McRae
Ms. Ryan-Linder
Ms. Todd (NYSL resource person)
Ms. Wyrwa

Federated Search

Ms. Duncan (Lead/NYSL resource person)
Ms. Gilloon
Future: Mr. Penniman or representative?

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