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Librarians
The NOVELNY Program : Meeting Minutes
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Meeting Minutes

NOVEL SC Conference Call
May 19, 2004

Present: Brink, Courtney, Cunningham, Desch, Douglas, Hiebing, Kaplan, Knight, Little, Monahan, Shaloiko, Storms

Absent: Alrutz, Baaklini, Cannell, Crumlish, Ebert, Ericson, Hatch, Huxley, Janowsky, Johns, Kadamus, Lynch, McCain, Meierhoffer, Nichols, Redmond, Roe, Todd, Walsh, Welch

Recorder: Deitz

Welcome and Approval of Minutes-Dottie Hiebing

Ms. Hiebing welcomed everyone to the conference call and participants identified themselves. The minutes of the April 13, 2004, NOVEL Steering Committee meeting were accepted. Ms. Cunningham moved to approve; Ms. Kaplan seconded.

Working Group Reports

EBSCO has been renewed for another three years. As for Gale, Health Reference Academic expires on December 31, 2004.

The Electronic Resources Working Group will now deal with NOVEL training, marketing and promotion.

A preliminary announcement about DMV authentication for NOVEL databases will be sent to system directors. It is important to emphasize that direct access to NOVEL databases is a non-threatening issue and to make it clear that this will not bypass the local libraries. Any public announcement should alert the public that they will be able to use their driver's license number, with language to encourage them to use their library as well. Mary Brink mentioned that PULISDO will hold a meeting in Albany on June 17-18. If the general public announcement is ready, it might be an opportunity to share the information with them via Josh Cohen, PULISDO Chair.

Action Item: Marilyn Douglas will determine when the preliminary DMV announcement will go out to system directors.

Action Item: John Monahan will contact Kate Storms for further information.

Representatives of both EBSCO and Gale attended the last NECAT meeting. Gale reps had issues regarding how EBSCO is/is not counting stats. EBSCO did a PowerPoint presentation and talked about the need to block out stats by library type.

COUNTER (Counting Online Usage of Networked Electronic Resources) is an international initiative designed to serve librarians, publishers and intermediaries by facilitating the recording and exchange of online usage statistics. Librarians will be able to compare usage statistics from different vendors, make better informed purchasing decisions and plan infrastructure more effectively. EBSCO and Gale are "COUNTER-compliant."

Marilyn spoke to Barbara Henderson at OGS, barbara.henderson@ogs.state.ny.us, 518-473-9057, who handles software contracts for the state.

Autographics has several options for doing business with the state:

1. If they have $500,000 in sales in NYS, they can go through the process of getting on state contract;
2. If they are on contract with NJ and/or CT, and if those states allow it, they can piggy-back on their contract.
3. They can go through one of two organizations in NYS - ASAP or SHI (not sure what the acronyms stand for) and sell their product through them. The vendor enters into an agreement with either company, no cost involved.

There is a section on the OGS web site on software and bid opportunities at http://www.ogs.state.ny.us/purchase/biddocument/SoftwarePlan.pdf.
Barbara said she would be happy to talk with any prospective vendor whose software we might be interested in purchasing. So, it sounds promising - all we need now is a decision to move forward.

NYLA Conference-Carol Desch

Program--This year's NYLA Conference will be held on Thursday and Friday, October 21 and 22 in Rochester. The NOVEL Steering Committee may want to schedule a program for the "New York Library News" timeslot (4:30-5:45 p.m.) on Thursday.

Digitization-The group discussed whether the NOVEL Steering Committee would like to have a digitization program at NYLA, featuring a known speaker (e.g., Liz Bishoff, David Sieman).

Action Item: Marilyn Douglas will contact Kat at NYLA to see if they are planning any programs on digitization.

Action Item: Diana Cunningham will send suggested names of speakers to Dottie Hiebing.

Poster Session-Marilyn Douglas is the contact person for the poster session, which is scheduled on Friday this year rather than Saturday. There is some question as to whether New York State Library staff will be able to attend the NYLA Conference due to travel restrictions. However, staff could put together the poster session materials and have a member of the Steering Committee staff the session. Ms. Hiebing will discuss the issue further at our June meeting.

Action Item: Dottie Hiebing will include the NYLA Poster Session as an agenda item for the June meeting.

Budget Update-Carol Desch

There is no action on the State budget at this point. Restoration of the Executive's proposed five percent cut in Library aid is looking good, but the potential for new money for NOVEL is doubtful. Restoration of school aid issues related to the Campaign for Fiscal Equity (CFE) court case is holding up the budget process. The Legislature must address the CFE case by July 30 or it goes back into the hands of the court. We need to keep up our advocacy efforts and keep the issues before the Legislature. The NYLA Legislative Committee is planning a mini-lobby day on June 8 to meet with legislators on key bills and key issues. We need to think of other ways to keep up the momentum.

Tom Alrutz, Janet Welch and Carol Desch recently attended ALA Library Day in Washington, DC-a very worthwhile experience. The President's budget includes a proposed $220 million increase in LSTA funding, and ALA's $232 million in LSTA funds. If ALA's request level is passed, it would mean an increase of $1 million in LSTA federal funds for New York State.

Action Item: e-mail any suggestions for advocacy to Janet Welch at jwelch2@mail.nysed.gov

*****Speaker's Bureau*****

When

What

Who

April 14 Library School Classes, "School Library System Services" John Monahan
April 21 SUNY Library Directors Mary Redmond
April 26-27 National Library Week Displays on Concourse and in Legislative Office Building-NOVEL Exhibits and Demos State Library Staff
April 30 School Library Media Specialists (SLMS) Conference -- NOVEL Training and Demos Linda Todd
May 1 NYSALB Trustees Institute-NOVEL Exhibit and Demo Carol Desch
Early May Electronic Resources Special Interest Group at METRO Dottie Hiebing
May NCL Meetings at two BOCES (Watertown and Western Suffolk). This concludes 37 meetings of this nature across the State.) Janet Welch
May 14 Managers in the SED Office of Higher Education and Office of the Professions re NCL, including a NOVEL demo by Kate Storms Carol Desch
May 17 Regents Advisory Council (RAC); Regents Cultural Education Committee Janet Welch, Carol Desch

May 20, 21, 24
Five Gates Workshops across the State-(Sidney, Utica, Poughkeepsie) -- End of the technical support that Gates has been giving NYS during the last three years. Marilyn Douglas
June 4 Library School Deans Meeting Janet Welch, Carol Desch, Dottie Hiebing
October 2004 Upper New York/Ontario Medical Library Association Diana Cunningham

Evaluation of the Meeting

There was unanimous agreement that the conference calls are essential between meetings, and everyone is glad not to have to travel to Albany.

Future Meetings:

Thursday, June 10, 2004, 10:30 AM Meeting, Albany Public Library

Tuesday, July 27, 2004, 10 AM Conference Call

Tuesday, September 14, 2004, 10:30 AM Meeting, East Greenbush Community Library

Thursday, October 14, 2004, 10 AM Conference Call

NYLA Conference, October 21-22, 2004, Rochester

The conference call ended at 11 AM.


Summary of Action Items

Action Item: Marilyn Douglas will determine when the preliminary DMV announcement will go out to system directors.

Action Item: John Monahan will contact Kate Storms for further information.

Action Item: Marilyn Douglas will contact Kat at NYLA to see if they are planning any programs on digitization.

Action Item: Diana Cunningham will send suggested names of speakers to Dottie Hiebing.

Action Item: Dottie Hiebing will include the NYLA Poster Session as an agenda item for the June meeting.

Action Item: e-mail any suggestions for advocacy to Janet Welch at jwelch2@mail.nysed.gov


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