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Librarians
The NOVELNY Program : Meeting Minutes
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Meeting Minutes

Conference Call
Wednesday, June 10, 2009
2:00-3:00 PM

Present: Weisman (Lead), Bower, Choltco-Devlin, Desch, Ebert, Eggleston, Elliott, Fiske, Gilloon, Heebner, Hogan, Howe, Janowsky, Knab, Kramer, Krupczak, Legendre, Margolis, Mayo, McRae, Penniman, Serlis-McPhillips, Todd, Tuliao, Woodward, Wyrwa

Absent: Borges, Burke, Cannell, Conroy, Duncan, Hatch, Kendrick, Pope, Roe, Walsh

Recorder:   Deitz

Welcome/Roll Call/Approval of Minutes (Sarah Conrad Weisman)

Ms. Weisman welcomed everyone to the meeting.  A roll call followed.  The minutes of the March 25, 2009 meeting were approved:  Hogan moved; Howe seconded.   

Update on NOVELNY Program Goals—Bernard A. Margolis

Message to Legislators regarding NOVELNY

The Office of Cultural Education (Library, Archives, Museum and Public Broadcasting) is supported by fees from a special revenue fund. The current fees are not adequate to support the fund. Legislation has been offered through committees in the Assembly and Senate to increase the fees (A. 6783, S. 3640). If there is no support for increased fees, New York's maintenance of effort requirement cannot be met and the federal LSTA funds that support NOVELNY could disappear.

Mr. Margolis spoke at the annual meeting of the New York State Higher Education Initiative (NYSHEI) on June 9 to discuss an experiment to build a very comprehensive information system for the State that would provide a robust array of resources using state money on a tiered system to offer people an incentive to participate financially. The question is how to coalesce the money spent by state agencies and library systems on databases into a simple fund supported on the NOVEL platform and offering resources that will be available to everyone in New York State. Mr. Margolis is speaking with a major database vendor to participate in the first experiment with the new model. Mr. Margolis is close to an agreement with the vendor. He will inform the Steering Committee when the trial begins and solicit comment at that time.

Broadband Summit and Next Steps on Broadband with Gates and ARRA

Ms. Todd reported that the New York State Library (NYSL), in partnership with the Gates Foundation, hosted a Broadband Summit on June 3 and 4. Approximately 280 people attended, a mixture of eligible libraries (eligible in this grant to update their internet connectivity), local influencers brought by eligible libraries (e.g., member of a town council/town board, library trustee, mayor); state agency representatives, including our Keynote Speaker, Dr. Melodie Mayberry-Stewart, CIO and Director of the Governor's Office for Technology; and local influencers that represented communications companies, large and small, ranging from Verizon and Time Warner to smaller communications companies, and as well as local municipalities.

The Regents Commission report, which brought NOVELNY into existence, also included a recommendation for a telecommunications initiative. The potential for a statewide broadband program, possibly begun through stimulus funds, may be a way to refocus on this part of the report.

Timetable for Steering Committee Nominations/Selection

Action Item: Members whose terms end in August 2009 should advise Ms. Ebert lebert@mail.nysed.gov and Ms. Krupczak mkrupcza@mail.nysed.gov by June 30, 2009 whether they wish to serve another term or if they wish to submit nominees for the Steering Committee.

Action Item: Ms. Ebert and Mr. Margolis will meet to discuss the situation of Ms. McRae, who plans to retire on December 31, 2009 while her term is through August 2010, and will advise Ms. McRae accordingly.

Follow up to March 25 Discussion

Progress on Creating NOVELNY Steering Committee Work Groups

Action Item: Subgroup participants should call or e-mail Ms. Krupczak with any questions as they get started. Followup discussion is expected at the September meeting.

The following members expressed interest in participating in one or more work group:

NECAT
Ms. Bartle, Ms. Elliott, Ms. Heebner, Ms. Knab, Ms. Krupczak, Ms. Weisman

Technical Improvement/Data Analysis
Mr. Hogan (lead), Meredith Case (representing Mr. Penniman), Ms. Choltco-Devlin, Ms. Elliott, Mr. Fiske

Action Item: Mr. Hogan will send out an e-mail to organize some e-mail chat with others interested in the Technical Improvement/Data Analysis subgroup.

Publicity
Ms. Wyrwa (as a worker, not the lead), Ms. Todd (resource person-see Note below.)

Success Stories
Ms. Bartle (lead), Ms. Eggleston

Note:  The members of the Publicity and Success Stories subgroups will meet initially to discuss suggestions on how to measure the impact of the DMV insert program. They hope to collect stories about people receiving the insert in the mail and then using the NOVEL site. The subgroup will: (1) discuss the impact of that program and (2) review the marketing plan to mine it for anything they might wish to pursue. Ms. Todd volunteered to work with the Publicity subgroup as a resource person on the Statewide Education and Information Program.

Database Registration Process; Reaction to Vendors; Response to Training

The NYSL realizes there are a wide range of dates that members of the Steering Committee are dealing with as to determining budgets and the potential purchase of databases, so staff will do their best to review and select databases on a timely basis so they can advise the various groups of their decision.

Ms. McRae noted that ProQuest has done some very good professional development in New York City (i.e., training on the ProQuest product in NOVELNY).

NECAT Update—Process and Timetable for Determining NOVELNY products for 2010-2011

Due to other pressing business, NECAT did not meet since the March 25 meeting. However, Ms. Krupczak will provide NECAT members with some calendar dates shortly. Their first meeting will be to review calendars and schedule a couple of telephone calls in quick succession. They plan to do some evaluations of the products to inform the process of considering what to renew and what not to renew. A decision on renewals needs to be made by December 2009.

Action Item: Ms. Krupczak will contact NECAT members with calendar dates to set up a couple of telephone calls in quick succession.

Success Stories Update

Ms. Bartle was unable to join in the conference call, but submitted a brief report noting that a meeting of the technology committee was held at her BOCES. It is anticipated that she will post an update on the NOVEL-SC listserv by the end of the month.

Other

The NYSL does not anticipate any immediate changes in the name of NOVELNY.

Should there be a change in the name of NOVELNY in the future, Ms. Choltco-Devlin suggested "GARNET" (Global Access to Resources) after the New York State gem.

ACTION ITEMS

The meeting adjourned at 2:20 PM.

Remaining 2009 Steering Committee Meetings/Conference Calls:

Wednesday, September 23, 2009, 10:30 AM-2:30 PM
East Greenbush Community Library, http://www.eastgreenbushlibrary.org/


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