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Librarians
The NOVELNY Program : Meeting Minutes
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Meeting Minutes

Wednesday, June 11, 2008, Conference Call
10:00-11:00 A.M. 

Present:  Bower, Choltco-Devlin, Conroy, Desch, Duncan, Ebert, Eggleston, Fiske, Heebner, Hogan, Howe, Janowsky, Killian, Krupczak, Legendre, Mayo, McRae, Penniman, Pope, Roe, Serlis-McPhillips, Todd, Tuliao, Weisman, Whelan, Woodward, Wyrwa

Absent: Bardyn, Bartle, Borges, Burke, Cannell, Elliott, Gilloon, Hatch, Katzin, Kendrick, Kramer, Walsh

Recorder:   Deitz

Welcome/Roll Call/Approval of Minutes (Sarah Conrad Weisman)

Ms. Weisman welcomed everyone to the conference call and a roll call followed.  The minutes of the April 23 meeting were approved with a minor modification:  Howe moved; Wyrwa seconded. 

2008-2009 Legislative Update (Carol Desch)

There is a multi-billion dollar budget gap for New York State.  State agencies have been requested to reduce their expenditures by 3.35 percent. The 2008-2009 State budget also includes a two percent cut for aid to localities, which includes state aid to libraries and library systems.  There is some indication that if the State’s fiscal situation deteriorates further that there may be more budget reductions after the November elections.  State Library Staff staff continues to work with control agencies to obtain final approved figures for the library aid. 

The State Education Department is in the process of developing 2009-2010 Regents budget and legislative priorities.  The Regents Advisory Council on Libraries (RAC) made recommendations for increased library funding in their annual report to the Regents Cultural Education Committee at the May Regents meeting:  http://www.nysl.nysed.gov/libdev/adviscns/rac/2008rept.htm .  Their recommendations included a request of $5 million for a New York Digital Collection Initiative.   

State Librarian Search (Carol Desch)

Janet M. Welch's last day in the office was June 6. A broad-based national search has begun for her successor. Deputy Commissioner Jeffrey Cannell has appointed Liz Hood, Director, Office of Public Broadcasting, to chair the search team. The plan is to fill the position by early Fall. A listing of search team members will be announced shortly. The posting for the position is available at: http://www.oms.nysed.gov/hr/flyers/OCE683.htm . Ms. Desch encouraged Steering Committee members to share the State Librarian position announcement with others who might be interested in the job.

Action Item: Questions/suggestion/nominations should be forwarded to Liz Hood at lhood@mail.nysed.gov or Jeff Cannell at jcannell@mail.nysed.gov .

New York Digital Collection Initiative (Carol Desch/Loretta Ebert)

In addition to RAC’s presentation about library funding needs at the Regents Cultural Education Committee meeting in May, Jill Hurst-Wahl (RAC) and Elaine Engst, State Historical Records Advisory Board (SHRAB) made an exciting presentation about the new proposal for a collaborative New York Digital Collection Initiative.  The Regents were very receptive and voted to adopt it. 

Ms. Ebert reported that the Office of Cultural Education leadership will meet on June 12 to discuss alternatives for next steps.  Possible next steps may include the establishment of a steering committee and the development of a demonstration project.  There is recognition that there are still many questions to be answered.

Ms. Ebert attended the annual New York State Higher Education Initiative (NYSHEI) meeting in Syracuse where there was interest in the Digital Collection Initiative among the academic librarians, particularly establishing a common digitization center, or regional digitization centers, that would provide laboratories for digitization training and coordination of existing collections.  They viewed the State as being the appropriate structure for archiving these items for the long term.  Among the suggestions were subject centers for various digital collections to avoid duplication in terms of content and a survey to determine what is already available in digital collections. 

Reports

Success Stories (All)

Success Stories (formerly the Speaker’s Bureau) are ways to promote NOVELNY.  Darrin Conroy posted a notice about NOVELNY on the NYS Small Business Development Center blog, promoting the availability of NOVELNY and how useful it can be.  Conference call participants shared their Success Stories:

Action Item:   In order to capture Success Stories, State Library staff will investigate creating a blog on the NOVELNY website.  Steering Committee members will be invited to share their stories to get the blog started.

Based on discussion on the school library listserv, the school library community sees a need to develop a subject-oriented way to use databases (listing them by subject category), rather than referring to them as Gale and EBSCO databases.

Action Items

The conference call ended at 10:50 A.M.

Remaining 2008 Steering Committee Conference Call:

Wednesday, September 17, 2008, 12:30-2:00 PM


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