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Librarians
The NOVELNY Program : Meeting Minutes
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Meeting Minutes

Wednesday, September 17, 2008, Conference Call
12:30-2:00 P.M.  

Present:  Weisman (Lead), Bartle, Bower, Choltco-Devlin, Duncan, Ebert, Eggleston, Elliott, Fiske, Gilloon, Heebner, Howe, Janowsky, Katzin, Kendrick, Knab, Kramer, Krupczak, Mayo, Penniman, Serlis-McPhillips, Todd, Tuliao, Woodward, Wyrwa

Absent: Bardyn, Borges, Burke, Cannell, Conroy, Desch,  Hatch, Hogan, Legendre, McRae, Pope, Roe, Walsh

Recorder:   Deitz

Welcome/Roll Call/Approval of Minutes (Sarah Conrad Weisman)

Ms. Weisman welcomed everyone to the conference call and announced that Shirley Whelan has retired and Tessa Killian will no longer participate due to professional responsibilities.  A special welcome was extended to our newest member, Sheryl Knab, Executive Director of the Western New York Library Resources Council.

The minutes of the June 11 conference call were approved:  Kendrick moved; Eggleston seconded. 

2008-2009 Budget Update (Loretta Ebert)

Ms. Ebert noted the Governor’s 3.35 percent reduction in this year’s operating expenses, followed by an additional 7 percent reduction in State operations.  The New York State Library (NYSL) is probably looking at a hard hiring freeze, with any vacancies likely to go unfilled.  Once the state aid figures are recalculated, they will be posted on the Division of Library Development’s websitehttp://www.nysl.nysed.gov/libdev/stateaid/index.html.

It is unlikely that new initiatives will be included in the 2008/2009 Regents priorities.  There is little prospect of funding behind the Digital Collection Initiative; at best, a token amount may be advanced.

State Librarian Search (Maribeth Krupczak)

The group has been kept informed of the progress of the search for the next State Librarian via NYLINE messages.  The Search Committee recently completed telephone interviews.  Next, a smaller number of candidates will come to the NYSL the first week of October for in-person interviews.  The Search Committee will then put two or three names forward to Deputy Commissioner Cannell for a decision.  Ms. Krupczak believes the announcement of the new State Librarian is still on schedule for announcement at the NYLA Conference.

New York Digital Collection Initiative (Loretta Ebert)

Despite the budget situation, the Office of Cultural Education (OCE) has tried to keep some of the momentum on this project; specifically, creating a task force with representation across the Museum, Archives, Library and PBS to try to start laying the groundwork.  OCE has discussed having a statewide forum to bring other constituencies into the process.  The scope of the project has been identified in terms of content, standards and interfaces.  In concept, the Digital Collection Initiative contains the NOVELNY databases as digital resources; so by continuing those, we are working on the Digital Collection.

The concept for the Digital Collection Initiative was presented to the Board of Regents’ Cultural Education Committee earlier this year, and this month presented to the Elementary, Middle, Secondary and Continuing Education (EMSC) Committee by Jill Hurst-Wahl of the Regents Advisory Council on Libraries (RAC) and Patricia Dohrenwend of the State Historical Records Advisory Board (SHRAB).  The response was positive since the content in the Digital Collection Initiative could reinforce learning standards and help with lesson plans and integrating technology in the classroom.  When the time comes—not this year—we expect Regents support for the Initiative.

Action Item:  Ms. Ebert will share a confidential list of the OCE task force members with the Steering Committee.

Reports

Success Stories/Blog Hosting (All)

The last time we convened, there was a discussion of setting up a blog or wiki to allow people to share NOVELNY success stories.  Because the NYSL approval process would be slow and cumbersome, Sue Bartle agreed to host the blog as part of her Statewide LSTA project.  Steering Committee members will provide initial content.  The NYSL will provide contact information of people who indicated on the NECAT survey that they would be willing to provide more information on their experiences using NOVELNY.   Thanks to Marcia Eggleston and Beverly Choltco-Devlin, who expressed interest in working with Sue Bartle on this project.  Dave Fiske will act as their NYSL contact.  The group will explore the differences between blogs and forums and report on their progress at the next Steering Committee conference call (or via an interim report if something is ready prior to the conference call).  Additionally, David Penniman will share information he authored on using anecdotal information for a large scale project.

Action Item:   Sue Bartle, et al. will explore the differences between blogs and forums and report on their progress at the next Steering Committee conference call (or via an interim report if something is ready prior to the conference call). 

Action Item:   David Penniman will share information he authored on using anecdotal information for a large scale project.

NYLA Conference (Maribeth Krupczak)

Unlike past years, the 2009 NYLA Conference will not have a program targeted to NOVEL. However, the NYSL will have a double program-with legislators in attendance-on priorities and libraries in New York. Poster sessions from the Research Library will focus on the Talking Book and Braille Library (TBBL) and using historical documents in the classroom.

OTHER

All Steering Committee members will be contacted via email after the conference call regarding proposed 2009 meeting dates and verification of contact information.

Action Items

The conference call ended at 1:25 P.M.

2009 Steering Committee Meetings/Conference Calls:

Wednesday, January 14, 2009, 2:00-3:00 PM Conference Call
Wednesday, March 25, 2009, 10:30 AM-2:30 PM (Albany Public Library)
Wednesday, June 10, 2009, 2:00-3:00 PM Conference Call
Wednesday, September 23, 2009, 10:30 AM-2:30 PM (Albany area)


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