The NOVELNY Program : Meeting Minutes
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Meeting Minutes

Conference Call
Thursday, February 23, 2012
3:00 PM to 5:00 PM

Present: Weisman (Lead), Bartle, Bower, Cannell, Currie, Desch, Duncan, Ebert, Eggleston, Elliott, Garvey, Gilloon, Jaeger, Kendrick, Kramer, Krupczak, Morea, Pope Ryan-Linder, Santangelo, Schumacher, Todd

Absent: Borges, Choltco-Devlin, Hogan, Knab, Margolis, Roe, Walsh

Recorder:  Krupczak

Welcome/Approval of Minutes—Conrad Weisman

Ms. Weisman welcomed everyone to the meeting. The minutes of the November 9, 2011 conference call were approved: Kendrick moved; Elliott seconded.

OCE 3-year Plan High Level Goals - (Cannell and all)

Cannell described the OCE 3-year plan document as a "fifty thousand foot view" of directions to power the Office of Cultural Education into the future, emphasizing statewide impact. The committee discussed one item of the plan in particular: "Consolidate NOVEL and State Library databases". The word "consolidate" is not necessarily the best descriptor of what is meant here. The intent is to move toward the ideas expressed in the NYSCIS legislation (see current bill S3297-A/A4887-A) and taking into account RAC recommendations. Implementation details, and the process to arrive at them, are still to be worked out. Members also mentioned the Article 7 language in the Governor's proposal which states that databases are treated as commodities for purposes of state contracts. This could have positive effects on the procurement process, instilling more flexibility.

Other committee comments:

  • Involve library systems and libraries in developing an implementation plan via an advisory group.
  • Maintaining the ability to retrieve individual library use statistics is necessary in some scenarios of development.
  • The school library systems have created a one-stop shopping platform for database offers. This is one model to consider.
    Action: Eggleston will post a URL to the SLS database offering platform to the NOVELNY-SC list.

NOVELNY Database Program Update- (Ebert, Conrad Weisman)

  • 2012-13 NOVELNY database procurement - State Library is receiving quotes for encyclopedia and general periodicals from vendors on state contract. Will proceed to decision as quickly as possible.
  • Additional resource links on pages - Sample pages shared with Steering Committee via list.
    Action: State Library staff will review pages for ways to address the following Steering committee suggestions: 1) Check meaning of "update date" on bibliography pages. The pages need to be regularly reviewed to be useful. 2) "Additional resource" text is not visible below the fold. 3) Put links in left navigation bar in alpha order. They have no internal organization at present. 4) Consider repeating header across page to reinforce page purpose to reader. 5) Reduce image to give text more room; remove "marketing "language that merely makes page text heavy.
  • JobNow product promotion ideas - The Steering Committee offered ideas to keep JobNow visible to librarians.
    Action: 1) Send reminder message to NYLINE lists. 2) Conduct direct outreach to public library systems suggesting the inclusion of a JobNow link from their job and career pages.

Statewide Internet-Ready Levels Chart - (Krupczak)

Participation in the levels chart has been used in the state program report to IMLS and by libraries in talking with their funders and board. The State Library received comment from public library directors in one region about the scheduled training benchmark in the levels. The suggestion was to remove or make optional the training component, especially at the basic level. The training language was present in previous editions of the levels. Upon discussion, the Steering Committee agreed on the continuing importance of training in various modes as part of a successful Internet Ready library.
Action: Krupczak will respond to the comment from the field. State Library staff will look at adding language to the Leader level to recognize innovation in training delivery methods.

Budget Update and Other- (Desch)

Steering Committee members heard an update on the Governor's proposed 2012-13 budget as it affects libraries, the upcoming NYLA Advocacy Day, and the downward trend in LSTA funding.

Desch thanked members for their participation in the recent State Library Activities survey. Results will be among several documents and pieces of data used in creating the next 5-year LSTA plan. The draft LSTA plan will be shared with the entire library community in April for comment.

The Regents’ Advisory Council will have a final report on their Vision 2020 Plan ready for presentation to the Regents in April. The plan contains over sixty recommendations.

Adjourn: The meeting was adjourned and the call concluded at 4:50pm.