The NOVELNY Program : Meeting Minutes
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Meeting Minutes

NOVEL Steering Committee
Thursday, March 24, 2005
East Greenbush Community Library

Present: Alrutz, Baaklini, Backman (representing Roe), Barraco, Bolton, Borges, Cunningham, Desch, Duncan, Ericson, Hiebing, Janowsky, Kuntz, Little, Lynch, McCain, Redmond, Storms, Stripling, Todd, Welch

Absent: Courtney, Crumlish, Firestone, Hatch, Huxley, Kadamus, Kaplan, Knight, Meierhoffer, Shaloiko, Walsh

Recorder: Lorraine Deitz

Welcome and Approval of Minutes-Dottie Hiebing

Ms. Hiebing welcomed everyone to the meeting, particularly our newest members: Stephen Bolton, Gail Barraco, Jerry Kuntz and Barbara Stripling, and expressed appreciation to Randy Ericson for his assistance as Co-Convenor since September 2004.

The January 27 conference call draft minutes were approved (Little moved; Alrutz seconded; motion passed).

As an introduction to the Steering Committee for the newest members, Dottie requested a listing of NOVEL accomplishments:

  • LSTA NOVEL Invitational Grants (September 2004-June 2005)
  • Identified the components of NOVEL/developed a blueprint
  • NECAT (NOVEL Electronic Collections Advisory Team)
  • Portals-demos-contract
  • Branding; web site
  • NOVEL Tool Kit and feedback form
  • PR and Advocacy
  • Drivers License Access to NOVEL
  • Growth of subscribers-0-5,000 in five years (total possible 7,000)

State Librarian's Report-Janet Welch

There is still a hope that there will be an on-time budget. In separate budget bills, the Senate and Assembly have agreed to the five percent.

The NYICE proposal (New York Institute of Cultural Education) is strongly opposed by both houses of the legislature.

Mrs. Welch updated the group on the funding for NOVEL, which is part of the New Century Libraries proposal.

NECAT Report-Jerry Kuntz

Mr. Kuntz gave an update of the NOVEL Electronic Collections Advisory Team (NECAT). They will recommend what role NOVEL may have in promoting access to non-fee databases, particularly those developed by state agencies; e.g., the State Archives. For the benefit of our new members, Mr. Ericson mentioned that NECAT is an advisory group that makes recommendations to the State Librarian. Ms. Todd referred to the NOVEL Databases Fact Sheet that is included in the handouts, pointing out that the fact sheet and all the materials included in the NOVEL Tool kit have been updated to reflect the additional Gale Virtual Reference titles.

Portal Advisory Committee-Randy Ericson

Mr. Ericson gave a brief history of the work of the portal task force. It began with a series of seven one-hour demonstrations by vendors last Fall. In January, the State Library retained the services of John Richardson, President of einfo Dynamics LLC, as a consultant to the Task Force. The State Library issued a Request for Solicitation for a pilot project for a NOVEL portal to run from April 2005-April 2006. Eight vendors responded and the Task Force invited three vendors to make detailed presentations in February. The Task Force then recommended Web Feat as the vendor for the pilot project. Web Feat will create one interface for NYSL and a second interface for the NOVEL databases. Fourteen libraries have been selected to participate in the pilot. It is hoped that the pilot will commence in April 2005.

DMV Remote Access Project Update-Mary Redmond

Ms. Redmond provided a demonstration.

Working Groups

Ms. Hiebing asked that the members of the groups think about emergent issues that NOVEL should possibly consider down the road; e.g., How can NOVEL be most effective despite financial restraints?

Portal Group-Tom Alrutz

  1. What are the implications for libraries of portal development in the next 2-5 years?
    • Open access
    • Free databases
    • Archive/Content
      • Develop locally
      • Create digital records
    • Intuitive vs. highly developed portal
    • Collection development policy issues
    • Scaffolding collections
      • Roles of libraries in education are changing
    • Portal as tool
      • Relationships and links
    • My portal development
    • Multiple portals
    • Personal portal
    • Components (available to be plugged in) vs. particular interface
    • Leads to more electronic database use
    • Google mentality
    • Click tolerance decreases
  2. How will portals affect library catalogs?
    • Incorporated in portal
    • Already there?
    • Catalog system search decreases in favor of portal searching
    • Library vendors license federated searching
    • Vendors struggle to redefine role
      • Consolidation?
      • Elimination?
    • Google search for books in library catalogs or online purchase
      • E-books
      • Digital audio books
      • Music?
      • Collections download?
      • Movies?
  3. Who will be affected by these changes?
    • Much more complex for everyone
    • Unsophisticated user
    • Who affected?
      • Teachers
      • Small libraries
  4. How can we help libraries throughout the state to benefit from the trends?
    • Support/Reference assistance
    • Guidance tools
    • Libraries provide what?
      • Added value
      • Channel and control
      • Less content and more process
    • Ethics
      • Capture info and manipulate it and use it
      • Cut and paste
    • Help
      • Training
      • Tool Kits
      • Librarian value added vs. commercial vendors
      • Flexible portal
      • Design w/o much knowledge
    • NOVEL Portal w/placeholders or templates
    • Sell locally w/Statewide access and advocacy
    • Volume bargaining chip-more for all
    • More options
      • Leverage more add ons

Databases-Mary Redmond (for Diane Courtney)

Between now and 2008, consider your own library, and answer these questions:

  1. What's likely to occur in database development that will change how we access information?
    • Federated searching
    • More databases
    • More digitized material
    • Increasing expectations-personal portal
    • Constantly shifting formats
    • Less in paper
    • Ephemeral materials
    • Storage/ownership
    • Vendor issues: fewer vendors, most cost, content consistency, mergers
    • Self publishing
    • Customers want more (fill text, 24/7)
    • Google initiative "Google-ization"
    • Search engines now offering reference services
    • Increasing generalization/specialization (Where will it go?)
    • Less choice-things packaged together
    • Impact on library funding-less funding for libraries-if perceived all online
    • Consolidation of print publishing-effect on online services
    • Less printed-not profitable
    • Effect on ILL
    • Foreign language databases and where do they come from?
    • Non-Roman characters
    • Role of reference librarians
    • More available at different times of day
    • "Chat room" help-how this comes into play
    • Increasing expectations of self service
    • E-book expansion (Chinese)
    • Cost shifting-printing/move from one format to another
    • Copyrights
    • "Fee" vs "free"-more charging in future
  2. Who will be affected by these changes?
    • "Have and have nots"-digital divide
    • Senior citizens
    • Hope it gets easier
    • Will libraries close?
    • WI FI communities
    • Restaurants/café in libraries
    • LIBRARIES affected most!
    • Library staff-more to keep up with change in staffing patterns-need to shelve books?
    • Cataloging online databases-links from OPACE
    • Work flow-push tasks to paraprofessionals
    • Lack of librarians
    • "Price control"-stand together
  3. How can we help libraries throughout the state to benefit from the trends?
    • Convince public officials not to cut aid
    • Training
    • Tech support
    • Plans for digitization on our own?
    • Libraries coming together-leverage resources in electronic age
    • Outside $--Libraries for the Future
    • Needs assessment-services for community needs
    • Facilitate business relationships with libraries (local businesses and their libraries)
    • Constituencies and what they need to enrich lives-lifelong learning (older people, intergenerational)
    • Less emphasis on managing library
    • "Outsmart" vendors
    • More PR for libraries in state
    • Why Google-and not libraries
    • Get to NOVEL using Google
    • NY State Library part of their catalog in Google
    • Usability-best way to get people to info
    • Statewide digitization
      • Show what's already available

Speaker's Bureau Update




Ongoing Legislative Visits/Training Kate Storms
Ongoing SLSA w/Mary Ratzer Tool kit-Web Gail Barraco
Ongoing NOVEL Workshops w/Schools Gail Barraco
Now 'til May Legislative Aides/NOVEL Training/Tutorial Mary Redmond
April 30 NYSALB Trustees Institute Carol Desch
National Library Week May 3-4 Library Displays and NOVEL Demos in Legislative Office Building and on Empire State Plaza Concourse Kate Storms, etc.
June 3Rs Meeting Dottie Hiebing

Action Items

  • Lorraine will e-mail the September 2004 NOVEL Accomplishments to everyone.
  • Mary Redmond will investigate how to get to NOVEL through Google and give an update during the May 18 conference call.
  • Statewide digitization: Mary Redmond will provide information on currently available digitized materials by June 1.

Future Meetings

Wednesday, May 18, 2005, 10 AM Conference Call
Wednesday, September 14, 2005, 10:30 AM (Albany Public Library)

Meeting adjourned at 3 PM.