The NOVELNY Program : Meeting Minutes
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Meeting Minutes

New York State Library
Wednesday, September 22, 2010
10:30 AM to 2:30 PM

Present: Weisman (Lead), Bartle, Bower, Cannell, Choltco-Devlin, Currie, Duncan, Ebert, Eggleston, Elliott, Fiske, Garvey, Heebner, Hogan, Jaeger, Janowsky, Kendrick, Knab, Kramer, Krupczak, Legendre, Morea, Ryan-Linder, Santangelo, Todd, Woodward

Absent: Borges, Desch, Gilloon, Hatch, Margolis, Penniman, Pope, Roe, Walsh, Wyrwa

Guest: Terry Sember, Chakra Communications, Inc.

Recorder:   Deitz

Welcome/Approval of Minutes-Sarah Conrad Weisman

Ms. Weisman welcomed everyone to the meeting, especially Paige Jaeger for whom this is her first in-person meeting.  The minutes of the June 16, 2010 conference call were approved:  Garvey moved; Choltco-Devlin seconded.

State Library Update -L. Ebert

  • Saturday Hours
  • The New York State Library and New York State Archives will begin Saturday hours on October 16, 2010 (9:30 AM to 5:00 PM)

  • Nylink/OCLC Services—How to move forward
  • There is a work group meeting on transition of the LAND delivery service. State institutions need to use an OGS contract and make payments to a State agency. The group is moving forward to simultaneously develop an RFP for a state OGS contract and an interim solution.

  • NOVEL-Ready Levels
  • The chart on the Library Development website,, suggests levels that a library could look at to determine their library's progression on an applied technology spectrum. We had an opportunity to bring NOVEL-Ready Library Levels to the attention of the Gates Foundation. The Gates Foundation indicated interest in the concept of the chart, but commented it was in need of some "refreshing." The NYSL is soliciting one or two Steering Committee volunteers to work with David Fiske to update the chart-working virtually via e-mail and phone calls.

    Action Item: Please contact Mr. Fiske by October 22, 2010 to indicate your interest in updating the NOVEL-Ready Library Levels chart.

  • Federated Search
  • Ms. Duncan received few responses to the survey issued in August as to whether to continue using the federated search product. Use of federated search on is low. Following a brief discussion of usage and cost, Mr. Kendrick moved to discontinue federated search and the motion passed unanimously.

  • Digitization
  • The NYSL has acquired four Kirtas book scanners this week through Federal funds: three are being used in the Research Library and one in the State Archives. They will be used to increase digitization of NYSL collections. Long-range plans include making them available forr Statewide use.

  • There have been no further developments with NYSCIS as no State funding is available. However, the career database acquisition, in context with the Public Computer Centers in the BTOP grant, will be added to the NOVELNY platform if the RFP results in a Statewide license.

  • NYLA Conference, Saratoga Springs, November 3-6, 2010
  • There will be an opportunity to meet and brainstorm with the Regents Advisory Council on Libraries (RAC) to discuss the future vision of libraries and technology in New York State. Jeffrey W. Cannell, Deputy Commissioner, Office of Cultural Education, thanked the Steering Committee for their work on NOVELNY and encouraged their participation in the RAC meeting as to the future of library systems, libraries, and the New York State Library.

  • NOVELNY Facebook Page
  • On September 9, official announcements were posted to NYLINE and NOVEL-DB that the NOVELNY Facebook page was activated. Within two weeks after the announcement, fans increased to 356 and hits reached 500/day

Demonstration of SCORE Model and NYSCIS-Sue Bartle w/Terry Sember

The purpose of SLS Consortium of Online Resources for Education (SCORE) is to provide group pricing with oversight by the distributing agency (School Library Systems) to member libraries across New York State. SCORE provides the blueprint for data collection to help maximize purchasing power.

The Vendor Management System was specifically designed and built by Chakra Communications to meet the needs of the members of the School Library Systems Association (SLSA).

  • Provides an interface for vendors. Vendors can enter information/submit RFQ responses and trial/demo information in a consistent and easy manner;
  • Offers a secure environment as the needs of the organization change;
  • Members can view, use and report product and trial information-accessing information online, download as needed, and report back on buying. Trials can be downloaded individually or all can be downloaded for sorting/review/etc.
  • Administrators can share information with members and aggregate vendor usage data to negotiate better pricing/offers from vendors. Messages can be posted on an administrators' home page and/or messages can be sent via e-mail and edited as necessary.
  • Vendor feedback has been very positive.

The Steering Committee discussed the appropriateness and potential of a SCORE model to the NYSCIS idea.

NOVELNY Best Practices Survey-Christina Ryan-Linder

Ms. Linder discussed a survey she prepared to primarily harvest anecdotes and stories from librarian interaction with patrons using NOVELNY. See:

Action Item: Please take a look at the best practices survey and provide comments to Ms. Linder  Once editing is complete, the survey will be posted on NYLINE.

Broadband Technology Opportunities Program (BTOP) Grant-Linda Todd

Ms. Todd's presentation included a brief overview and update on the four broadband-related initiatives the State Library is currently involved in:

  • The Gates Foundation Opportunity Online Hardware grant program (which ended in March 2010 and provided over 3,200 computers to 421 public libraries);
  • The Gates Foundation Opportunity Online Broadband grant program (which upgraded the internet connections of 65 public libraries in Year One to a minimum of a T-1 line - many of these libraries upgraded to beyond a T-1 line, some even to 5, 10, and 50 Mbps);
  • The Universal Broadband Access grant program from the Governor's Office for Technology (OFT) (which created broadband access in three libraries and their communities: Osceola, Cranberry Lake, and Jordanville and also updated the Cybermobile in the Four County Library System); and
  • The Broadbandexpress@yourlibrary project, funded with $9.5 million in stimulus funding from the National Telecommunications and Information Agency (NTIA) through the federal Broadband Technology Opportunity Program (BTOP). This program is just getting started and will create public computer centers in 30 public libraries that will serve 41 upstate counties, in addition to 5 E-mobile van units that will be equipped with 15 computers that will travel into communities teaching job resource skills and digital literacy.

NECAT Report-Sarah Conrad Weisman

Ms. Weisman discussed NECAT's proposal for the timetable for 2011-12 database decision making and evaluation, as the NYSL has significant procurement procedures to navigate. The NECAT role is advisory to the NYSL-not involved in direct negotiations, nor privy to pricing. NECAT tries to get feedback from constituent groups. There was a consensus of the Steering Committee for a restructuring of NECAT to the Steering Committee as a whole.

Review of NOVELNY Steering Committee-Sarah Conrad Weisman, et al.

The full Steering Committee heard brief comments from Deputy Commissioner Jeffrey Cannell and then held a discussion of what had been accomplished in the full NOVEL plan and where the group might focus its efforts.

*****Action Items*****

Please contact Mr. Fiske by October 22, 2010 to indicate your interest in updating the NOVEL-Ready Library Levels chart.
Please take a look at the best practices survey and provide comments to Ms. Linder Once editing is complete, the survey will be posted on NYLINE.

The meeting adjourned at 2:30 PM.

2011 NOVELNY Steering Committee Meetings/Conference Calls:

Wednesday, January 12, 10:00 to 11:00 AM-Conference Call
Thursday, April 7, 10:30 AM-2:30 PM-In-person Meeting-Albany Area
Wednesday, June 8, 2011, 10:00 to 11:00 AM -Conference Call
Thursday, October 6, 2011, 10:30 AM-2:30 PM-In-person Meeting-Albany Area